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Department Description
The accounting department is responsible for preparing a portion of the business plan: A beginning balance sheet, proforma income statements, a cash flow and break-even analysis.
The invoicing and accounts receivable functions fall under the domain of this department. The accounting department must prepare invoices for all charge sale transactions conducted on-line and at all trade fairs. They maintain a list of all customers, the addresses, and conact information, items purchased and charges for these items. They are responsible for sending an invoice to each of these charge sale customers and collecting the amount due.
The accounting department must prepare monthly payroll checlks for each employee, keep track of all payroll taxes and pay these taxes in a a timely manner.
All company bills must be paid by the accounting department each month and a bank reconciliation prepared.
In addition, monthly financial statments must be prepared showing monthly net income and current fiscal condition of the business.
Jobs in the Accounting Department
Branch Banker
Sets up employee and business checking accounts, maintains user names and passwords, must attend branch banker training. Must do company banking training. Must apply for business loan and deposit contract revenue each month. Responsible for Visitor Accounts. Prints monthly bank statements for company and all employees. Responsible for reconciling company bank account. Verifies that all employees are paying monthly bills by 10th of each month and issues late notices if not paid.
Payroll Specialist
Responsible for setting up payroll using W4s, having students fill out automatic deposit form. monthly or bi-weekly deposits and payment of all payroll taxes. Responsible for quarterly payroll tax returns. Must use accounting program and complete accounting tutorials; determining bonus calculations, and deductions for sick/vacation time.
Bookkeeper 1&2
Accounts payable and receivables (responsible for invoicing customers and collections), paying all company bills, except payroll related bills, on time, must use accounting program and complete accounting tutorials. Develop invoice flowchart that gives step by step process for order from receipt in sales to collection and filing in accounting.